Membership data such as Name, Address, Contact Numbers, Emergency Contact Information and other membership data is collected on signing up to be a member and on renewing or updating membership details. This information is kept in a secure membership database only accessible through an administrator application by the committee and its delegates.
Additional information is collected on Activities attendance (including requests to attend) Walks Reports.
Typically this includes name and contact details of activity attendees, leader name, emergency contacts, activity description, any incident injury report and meeting locations. Signed sheet and risk acknowledgement form. Photos may also be taken by individual members while attending the activity.
General Information collected
When you look at this website, Google Analytics makes a record of your visit and logs the following information for statistical purposes:
client address (computer address / IP)
your main domain (for example .com, .gov, .au, .uk, etc)
the pages you accessed and documents downloaded
the previous site you have visited
the type of browser you are using
Please consult Google Analytics’ Privacy statement for more detail.
Your Internet browser has a feature called ‘cookies’, which store small amounts of data on your computer about your visit. However, cookies tell us nothing about who you are unless you specifically give us personally identifiable information. You do not need to have cookies turned on to visit our website. In addition, you may elect not to allow cookies to be collected by selecting certain options on your browser.
Why we collect this information
Member data is collected in order to have record of members of the club as required by the NSW Associations Act and to enable running of the activities of the club.
Data about the activities the club runs is also collected in order to publish available activities and to collate the attendance at the activities.
We use tracking technologies in a variety of ways:
– keeping count of return visits to our site
– accumulating and reporting anonymous, aggregate (data collected in mass), statistical information on website usage, determining which pages and features users like best
Access to information collected
Access to the data collected is only by the clubs elected committee, appointed representatives and in the case of activities information the activity leader for the purpose of running the association and its activities.
Authorities such as law enforcement may also be given data if provided by a lawful request.
We generally do not make an attempt to identify users or their browsing activities on the public facing website. Exceptions would be in the case of a security breach where we try to identify a malicious user, or in response to a request from a proper authority such as law enforcement.
Members only Website
For members accessing the members only information portal we may track the number of individual members accessing club resources, the identity of individual members may be tracked in certain circumstances such as troubleshooting access issues
Membership data such as Name, Address, Contact Numbers, Emergency Contacts, First Aid qualifications, Activity Interests and demographic information available to the club’s committee and delegates.
As per the NSW Associations Act, the club is required to provide a membership list to any member that request it. This contains Name and Address of members except where the member has requested their address should be private in the membership database. In that case only the members name is provided.
The Committee, it delegates and Activity Leaders can also access information given on attendance on Activites. The leaders can only access the contact details of members attending or requesting their Activites.
Walk Attendees, Membership status and a walk description is published in the club newsletters and magazines. Photos taken by members on the activity may also be taken. This information may also be published on the clubs website and social media accounts.
This site does not provide facilities for the secure transmission of information across the Internet except in the case of credit card payment where the data is transmitted through a third party payment gateway that complies with Card Payment requirements (PCI DSS security). For this credit card information no card numbers are stored or transmitted through the clubs website.
Users should be aware that there are inherent risks transmitting information across the Internet, including log-ins.
The Next Information Night will be held on Wednesday 9 May at 7.30pm
The Next Social Night will be held on Wednesday 16 May at 7.30pm
New Members Information Nights are held every month upstairs at 16 Fitzroy Street Kirribilli,
Prospectives doing their first overnight Q can borrow gear for their first overnight walk. Contact firstname.lastname@example.org
Please send any news items to email@example.com.
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